Assessments & Payments
PAYMENT of ANNUAL DUES & FINES
The best (and easiest) method to see your current account balance, pay your annual association dues and any fines or other assessments is via the CPS portal via this link:
Compliance Enforcement Policy - as outlined in the Association's Declaration (That can be found under the "Governing Documents" tab)
NOTIFICATION OF VIOLATION
Step One:
Written notice will be sent via ordinary U.S. mail (and via electronic means, if you have opted-in for such communications, which we highly recommend) to the Private Property Owner(s) clearly stating the violation and any corrective action that is requested of the owner. The notice will state a definite period of time of no less than ten (10) days in which action is to be taken by the Owner.
NOTIFICATION OF VIOLATION
Step One:
Written notice will be sent via ordinary U.S. mail (and via electronic means, if you have opted-in for such communications, which we highly recommend) to the Private Property Owner(s) clearly stating the violation and any corrective action that is requested of the owner. The notice will state a definite period of time of no less than ten (10) days in which action is to be taken by the Owner.
Step Two:
If there is no response or action taken prior to the date stated in the first written notice as stated in Step One, a second written notice will be sent to the owner via U.S. mail. (and electronic means) The second notice will clearly state again the violation and corrective action that is requested of the owner.
If there is no response or action taken prior to the date stated in the first written notice as stated in Step One, a second written notice will be sent to the owner via U.S. mail. (and electronic means) The second notice will clearly state again the violation and corrective action that is requested of the owner.
The property owner will be allowed a minimum of three (3) days for corrective action. If corrective maintenance cannot be completed within the time set forth in the second notice, the owner must contact the property manager and determine the time needed for completion within a reasonable period. In the event the property manager and owner are unable to jointly determine a reasonable date of completion, a majority of the Association's Board will determine a reasonable date of completion.
Note:
Any reoccurrence of a previously identified and communicated violation within a 12-month period from the last occurrence will be treated as a continued violation, not a new violation.
Any reoccurrence of a previously identified and communicated violation within a 12-month period from the last occurrence will be treated as a continued violation, not a new violation.
For example, if in May of 2024 the Association initiates the first written notice (often referred to as Friendly Reminder) for trash cans being left at the curb beyond the specified period, then the homeowner emails the Association that the violation has been remedied as indicated in the letter, and the violation is closed.
If this same violation occurs in August of 2024, the record will be reopened and moved to the next stage of the process which is second written notice (often referred to as Final Notice), then the homeowner again emails the Association that the violation has been remedied as indicated in the letter, and the violation is closed.
If this same violation occurs in July of 2025, the record will be reopened and moved to the next stage of the process which in this case would be the initiation of monthly fines.
REMEDIAL ACTION:
Upon lack of remedial action by the owner within the period of time provided in Step Two, the Association may take the following action(s):
1. Monthly Fines Initiated:
A violation will be charged to the Owner at a schedule not to exceed $25.00 per month, per violation, until the owner takes corrective action, notifies the property manager (CPS) via email as the first two written communications instructed and remedial action is approved by the Association’s ARB. Such charges shall be a default assessment and a lien will be placed on the property if unpaid.
A violation will be charged to the Owner at a schedule not to exceed $25.00 per month, per violation, until the owner takes corrective action, notifies the property manager (CPS) via email as the first two written communications instructed and remedial action is approved by the Association’s ARB. Such charges shall be a default assessment and a lien will be placed on the property if unpaid.
2. Action Taken by Association if it remains unresolved:
As determined by the ARB, the Association will remedy the violation and any expense incurred by the Association for said remedy will be assessed to the owner’s account as a compliance assessment.
Any Assessment that is not paid within 30 days of its due date, shall be delinquent and the Association may use any or all of the remedies available, including but not limited to the filing of a lien and/or the filing of a civil lawsuit to collect the assessment.
As determined by the ARB, the Association will remedy the violation and any expense incurred by the Association for said remedy will be assessed to the owner’s account as a compliance assessment.
Any Assessment that is not paid within 30 days of its due date, shall be delinquent and the Association may use any or all of the remedies available, including but not limited to the filing of a lien and/or the filing of a civil lawsuit to collect the assessment.
A lien will be filed with the Franklin County Recorder’s Office to be noticed upon sale of Owner’s property. Corrective action must be taken and approved by the ARB prior to the sale of the property. Otherwise, the lien transfers with the property to the buyers.
All expenses and attorney fees will be at Owner’s expense.